Take control of your medical billing workflow without juggling multiple spreadsheets.

The Medical Billing & Coding Tracker is an automated Google Sheets system designed to help small practices, medical billers, billing and coding professionals, and revenue cycle teams organize encounters, claims, follow-ups, denials, payments, deadlines, and recovery activity in one connected workspace.

Built-in calculations, attention flags, permanent record IDs, automated follow-up tracking, dedicated archives, and an at-a-glance dashboard help you quickly identify what needs attention and keep work moving.

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Full Product Description

One System for the Billing Workflow

Medical billing doesn't end when a claim is submitted.

Encounters still need to move through coding. Claims need follow-up. Payments need to be reviewed. Deadlines need to be watched. Denials need resolution. Outstanding balances need attention.

When those activities are managed across separate spreadsheets, notes, and manual reminders, important work can be easier to miss.

The Right to Care Solutions Medical Billing & Coding Tracker brings these workflows together in one organized Google Sheets system.

Follow work from:

Coding → Claims → Follow-Up → Denial Management → Resolution → Archive

The goal isn't simply to record information.

It's to help you see what needs attention and take action.

What's Included

Medical Billing & Coding Command Center Dashboard

Get an at-a-glance view of your billing workflow, including key financial, claims, risk, revenue, attention, and denial-performance indicators.

Quickly see areas such as:

• Total charges

• Total payer payments

• Outstanding balances

• Open and closed claims

• Denied claims

• Overdue follow-ups

• Timely-filing risks

• Unresolved balances

• Ready-to-bill workload

• Recovered dollars

• Recovery performance

• Items requiring attention

The dashboard updates from information entered throughout the tracker.

Coding Queue

Organize encounters before they become active claims.

Track information including:

• Patient/account ID

• Date of service

• Provider

• Authorization verification

• Documentation completion

• Coding queries

• Coding status

• Assignment

• Date assigned

• Date completed

• Days in coding

• Ready-to-bill status

• Coding attention flags

Permanent ENC-#### identifiers help keep encounters organized throughout the workflow.

Claims Tracker

Manage active claims from submission through payment, follow-up, closure, and archive.

Track:

• Claim information

• Payer information

• Dates of service

• Submission dates

• Timely-filing deadlines

• Billed and allowed amounts

• Payer payments

• Patient responsibility

• Patient payments

• Adjustments/write-offs

• Patient balances

• Remaining balances

• Unresolved balances

• Claim status

• Priority

• Follow-up activity

• Next actions

• Closure status

• Archive readiness

• Attention flags

Each new claim receives a permanent CLM-#### identifier.

Automated Follow-Up Queue

Stop manually searching your Claims Tracker to figure out what needs attention.

The Follow-Up Queue automatically pulls applicable information from the Claims Tracker and organizes work requiring follow-up.

See information such as:

• Work priority

• Claim ID

• Claim status

• Follow-up date

• Follow-up status

• Days outstanding

• Next action

• Last action date

• Timely-filing deadline

• Days until deadline

• Attention flag

A built-in Work Queue Summary provides an instant view of Critical, Urgent, High, Due Today, and Review items.

Denial Tracker

Keep denial management connected to the original claim while maintaining a dedicated denial workflow.

Track denial information, resolution activity, deadlines, financial impact, and recovery performance.

Permanent DEN-#### identifiers maintain continuity as denial records move through the system.

Dedicated Archives

Completed work doesn't need to clutter active work queues.

The system includes separate historical areas for:

Coding Archive — completed coding encounters
Archive — completed claims
Denial Archive — resolved denial records

Archive functions move eligible records out of active workspaces while preserving them for historical reference.

Automation That Does More of the Work

This isn't a blank spreadsheet that requires you to build the workflow yourself.

Built-in Google Sheets formulas and Apps Script automation support the system behind the scenes.

Depending on the applicable tracker area, automated features include:

✓ Permanent Encounter, Claim, and Denial IDs
✓ Days-outstanding calculations
✓ Days-until-deadline calculations
✓ Follow-up status indicators
✓ Timely-filing monitoring
✓ Coding attention flags
✓ Claim attention flags
✓ Denial attention flags
✓ Financial calculations
✓ Closure-date automation
✓ Archive-readiness indicators
✓ Follow-up queue population
✓ Dashboard calculations
✓ Clear Selected Row controls
✓ Claim archiving
✓ Coding archiving
✓ Denial archiving

Know What Needs Attention

One of the most valuable features of the tracker is its ability to turn entered information into actionable workflow indicators.

Color-coded attention flags and calculated statuses can help identify issues such as:

DENIED — ACTION REQUIRED

POSSIBLE UNDERPAYMENT

TIMELY FILING RISK

OVERDUE FOLLOW-UP

FOLLOW-UP DUE TODAY

AUTHORIZATION NOT VERIFIED

DOCUMENTATION MISSING

and other workflow conditions based on the information entered.

Instead of simply storing data, the tracker helps make that data easier to act on.

Built-In Financial Tracking

Entered billing and payment information feeds calculated financial fields so you can more easily monitor what has happened financially with a claim.

Track and distinguish between:

Billed Amount
Allowed Amount
Payer Paid
Patient Responsibility
Patient Paid
Adjustments / Write-Offs
Patient Balance
Remaining Balance
Unresolved Balance

This provides greater visibility into outstanding amounts and potential issues requiring additional review.

Who Is This For?

The Medical Billing & Coding Tracker may be a good fit for:

• Medical billers

• Medical coding and billing professionals

• Small medical practices

• Independent healthcare practices

• Practice administrators

• Revenue cycle professionals

• Billing specialists

• Coding teams

• Office managers

• Independent billing professionals

• Healthcare professionals managing claims and billing workflows

It is especially useful for smaller operations that need more structure and automation than a basic spreadsheet without purchasing another complex billing workflow platform solely for tracking.

What You'll Receive

Your purchase includes:

1 Medical Billing & Coding Tracker for Google Sheets

plus a customer access guide containing instructions for creating your personal copy.

The tracker itself also includes a dedicated START HERE tab with:

• Quick Start instructions

• Recommended workflow

• Permanent ID reference

• Archive guidance

• Important usage information

Google Sheets Required

This product was built specifically for Google Sheets.

A Google account is required.

Because the tracker uses Google Sheets-specific formulas and automation, use in Microsoft Excel or other spreadsheet programs is not recommended and may cause automated features to stop working.

How It Works

1. Purchase the tracker.

2. Open the access PDF provided with your order.

3. Select the tracker access link.

4. Google will prompt you to make your own copy.

5. Open START HERE and review the Quick Start Guide.

6. Begin using your tracker.

Your working copy remains in your own Google Drive account.

Important: What This Product Does NOT Do

The Medical Billing & Coding Tracker is an administrative workflow and tracking system.

It is not an EHR, clearinghouse, practice-management system, coding encoder, eligibility-verification system, or claim-submission platform.

The tracker does not submit claims to insurance companies or replace official coding resources, payer policies, contracts, or professional coding review.

This distinction is important, and I would keep this section on the Hostinger page. It protects against customers purchasing with expectations that go beyond what the product was designed to do.

Related Resources

Need additional support with insurance calls, prior authorizations, denials, appeals, or healthcare workflow management?

Explore additional self-guided resources from Right to Care Solutions, including workflow systems, tracking tools, appeal resources, scripts, templates, and step-by-step guides.

EXPLORE RELATED RESOURCES

Link this button to:

Right to Care Solutions Self-Guided Resources

Important Disclaimer

This tracker is an administrative workflow and tracking tool. It does not replace payer contracts, official coding guidance, claim-submission software, legal advice, or professional coding review.

Users are responsible for verifying payer requirements, filing deadlines, coding requirements, claim information, and applicable organizational policies.

Do not provide patient-identifying or protected health information to Right to Care Solutions when requesting general product or technical support.

Digital Product Terms

This is a digital product. No physical product will be shipped.

Due to the nature of digital products, please review the product description and images carefully before purchasing.

This product is for the purchaser's use and may not be resold, redistributed, shared, sublicensed, reproduced for resale, or provided to others as a template.

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